For facilities & maintenance

Maintenance,
procurement & AI.
Working as one.

Keep buildings running with connected work orders, assets and purchasing. Put virtual staff to work on the routine checks and follow-ups that slow your team down.

See it for your business Explore the platform
Workflow Studio
Provonis Workflow Studio: a submitted request passes through routing rules, department approval and a stock-availability check.
Your rules. The right route. A clear next step. View full image

Real product screen, using demonstration records.

Agentic operations

Virtual staff.
Real responsibilities.

Give AI a job in your operation, with defined duties and approved company knowledge. Keep your people focused on the work that needs them.

Spot the shortage.
Monitor low stock and overdue deliveries before they hold up the next job.
Prepare the next step.
Draft requests, prepare orders and carry out the actions your business permits.
Bring people in.
Surface stalled approvals and give the responsible team a clear view of what needs attention.

A complete view of the work

From one repair
to a whole refurbishment.

From fault to fieldwork.

Turn QR fault reports into tickets and assigned work orders. Give staff and contractors job details, completion checks and a way to capture photos and updates on their phone.

Know the asset behind the job.

Organise buildings into sections. Connect each piece of equipment to its location, service history and replacements.

Use what you have. Buy what you need.

Check available stock, compare supplier quotations and follow purchase orders through to receipt.

Keep the whole project in view.

Connect tasks, dependencies, services and purchases, with clear owners, deadlines and visibility of blockers.

The purchase, connected
The Provonis record story connects a requisition, RFQ, quotation, purchase order and goods receipt.
Follow the record. Find the answer.Move between linked documents and see where the money went, with estimates, purchase commitments and actual costs kept distinct.

Your process. Your control.

Built around
your business.

Set the rules for your people, virtual staff and connected systems.

Workflows
Route work by type, value and responsibility, with approval stages and handoffs shaped around your business.
Permissions
Granular API permissions define who can act. Set approval requirements and spending limits for virtual staff.
Data governance
Control access to records and sensitive fields. Keep activity and decisions traceable through their audit history.

Let’s make it specific

Show us what
slows you down.

A repair waiting for parts. A stalled approval. A project spread across spreadsheets. We’ll shape the demo around your operation.

A focused walkthrough. Space for your questions. A clear next step.

Prefer a conversation?07564 541463

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